Executive Secretary

February 8, 2018
Job Description

Our client one of the leading group companies into trading industries requires an Executive Secretary for their operations in Dubai, UAE the ideal candidate will be Female, with at least 3 -6 years of experience in the said role.

Duties and responsibilities include:

  • Managing external contacts for Director, proactively understanding who they are, which priority contacts are and keeping track of periodic communication needed for priority contacts
  • Anticipating the Director’s needs and proactively bringing together appropriate people and resources to support the executive in addressing issues
  • Prepare agenda in advance; assist with and provide research/background information, content development, and creation of presentations and coordinate meetings
  • Manage the daily schedule of Director, ensuring that she knows her schedule in advance and keeping appointments and meetings on time or changing schedules when necessary
  • Compose correspondence/reports for Director; draft all the letters, correspondence and all writing communications on behalf of the Director
  • Manage Directors travel arrangements and proactively coordinate the pre-planning of trips with various internal functions, including arranging appropriate travel, visas and at times accompanying the Director in business trips
  • Handle confidential information in a professional and discreet manner

Skills required for the job:

  • Bachelor’s degree or equivalent experience
  • Minimum 3 years of work-related experience working with Top management
  • Demonstrated ability to handle confidential information appropriately
  • Ability to stay focused, efficient, and effective in managing multiple priorities
  • Strong interpersonal skills and good judgment
  • Proven ability to work independently to achieve accomplishments
  • Ability to communicate effectively with all levels of employees and outside contacts

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