Sales Administrator

October 15, 2017
Job Description

Our client one of the leading construction services in UAE requires a Sales / Administrative Coordinator for their operations in Dubai, United Arab Emirates. The ideal candidate should have at least 3 years of experience in the said role.

Duties and responsibilities include:

  • Manage the day-to-day business operations of the office
  • Assist the sales team, focusing mostly on managing schedules and the distribution of any sales documentation
  • Respond quickly and efficiently to all in-coming sales enquiries, by telephone, fax and email.
  • Prepare and then follow up on sales quotations made for clients
  • Liaise between other departments and the client to provide the service most suitable to the client’s needs, cost and time restraints
  • Record the progress of all enquiries, prepare monthly reports, including source of business trends, enquiry conversion rates, future predicted sales and other reports as directed by the sales manager
  • To liaise at all times with all team members and work as a team to reach targets set by the Sales Manager
  • Prepare and maintain accurate records, files and reports, including responsibility for maintaining personnel records
  • Organize and work independently on multiple assigned tasks/projects and complete assignments within specified deadlines
  • Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or software’s.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Compose correspondence/reports for Director; draft all the letters, correspondence and all writing communications on behalf of the Director
  • Storing, Cataloging and retrieval of documents as and when required.
  • Prepare agenda in advance; assist with and provide research/background information, content development, and creation of presentations and coordinate meetings
  • Ensure an efficient tracking system of all event paper-work and Up-keeping of client database.
  • Liaise with different departments for gathering all necessary business documents.
  • Provide other administrative functions as needed.
  • Handle confidential information in a professional and discreet manner


Skills required for the job:

  • The ideal candidate should hold a Bachelor’s degree
  • Minimum 3 years’ experience working as Sales Coordinator in UAE.
  • Should have good command over English both written and spoken
  • Should possess a high level of administration ability
  • Strong computer skills – Excel, Word, PowerPoint and related software
  • Strong interpersonal skills with a positive and enthusiastic attitude
  • Ability to excel in a high growth environment with tight timelines and changing priorities
  • Strong attention to detail and drive to ensure timely delivery
  • Ability to handle confidential information
  • Ability to work with minimal supervision
  • Proven ability to work independently to achieve accomplishments
  • Ability to communicate effectively with all levels of employees and outside contacts

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